Compliance

FERPA Compliance

Protecting student privacy is fundamental to our mission. AcumenEd is fully compliant with the Family Educational Rights and Privacy Act (FERPA).

What is FERPA?

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. It applies to all schools that receive federal funding and gives parents (and eligible students over 18) rights to:

Inspect and review their child's education records
Request corrections to inaccurate records
Control disclosure of personally identifiable information (PII)
File complaints with the U.S. Department of Education

Our FERPA Commitments

How AcumenEd protects student education records.

School Official Exception

AcumenEd operates under the 'school official' exception, meaning we can access education records without parental consent when providing services on behalf of the school.

Legitimate Educational Interest

We access only the data necessary to perform our contracted analytics services. Access is limited to the specific functions schools need.

Direct School Control

Schools maintain control over their data. They determine who has access, what data is shared, and can request data deletion at any time.

No Re-disclosure

We never share education records with third parties except as specifically authorized by the school or required by law.

Education Records We Process

AcumenEd processes the following types of education records on behalf of schools:

Student Information

• Name and student ID
• Grade level and enrollment status
• Demographic information
• Special education status (IEP/504)
• English learner status

Academic Data

• Assessment scores (MAP, state tests)
• Course grades and GPA
• Credit accumulation
• Growth percentiles
• Graduation eligibility

Attendance Records

• Daily attendance
• Absence types and reasons
• Chronic absenteeism status
• Historical attendance patterns

Behavioral Data

• Discipline incidents
• Intervention records
• Risk tier classifications
• Early warning indicators

Security Safeguards

We implement comprehensive security measures to protect education records:

Encryption of all data in transit and at rest

Role-based access controls matching school permissions

Comprehensive audit logs of all data access

Annual security assessments and penetration testing

Employee background checks and privacy training

Data breach notification procedures

Secure data deletion upon contract termination

Physical security controls for infrastructure

For complete details on our security practices, see our Security page.

School Responsibilities

While AcumenEd maintains FERPA compliance for our platform, schools retain certain responsibilities:

Vendor Designation: Schools must properly designate AcumenEd as a school official in their annual FERPA notification.
Access Control: Schools must manage user accounts and ensure only authorized personnel have access to student data.
Data Accuracy: Schools are responsible for the accuracy of data uploaded to AcumenEd.
Parent Requests: Schools must handle parent requests to inspect or amend education records.

Questions About FERPA Compliance?

Our team is happy to discuss our FERPA compliance practices or provide documentation for your records.

Privacy Contact: spam@dopeswagyolo.com